Overview
The exact request varies by client and service. The portal request should take priority, but this checklist helps identify common records before the year-end process begins.
Who this applies to
Companies, sole traders and partnerships preparing annual accounts or tax returns.
Key points
- Full bank and card statements for every business account.
- Sales invoices, purchase invoices and expense evidence.
- Payroll, pension, VAT and CIS reports.
- Loan, hire purchase and finance statements.
- Asset purchases and disposals.
- Stock or work-in-progress information.
- Director, partner or owner transactions.
- Legal documents, grants, insurance proceeds and unusual transactions.
Important dates and deadlines
Provide records early enough for queries, approvals, tax planning and payment. The filing deadline is not the ideal date to first send the records.
Practical checklist
- Complete bookkeeping to the year end.
- Reconcile all bank accounts.
- Identify missing documents.
- Confirm amounts owed by customers and to suppliers.
- List assets bought or sold.
- Explain personal or connected-party payments.
- Upload each file against the correct portal request item.
Frequently asked questions
Should I upload documents already available through a bank feed?
Statements and supporting evidence may still be needed; follow the specific portal request.
Can I send one large unsorted folder?
Structured uploads against each requested item are faster to review and reduce follow-up questions.
How Accountants4All can help
Support matched to your circumstances
Accountants4All issues tailored portal requests and tracks each required item through upload, staff review and completion.
Official sources and further reading
Figures and dates can change and special rules may apply. This resource is general guidance and not a substitute for personalised professional advice.
Read the full tax disclaimer